1. Who is responsible
The data controller for personal data processed through this website is:
- CATER AND MERGER CONSULT LTD (company number 11462325)
- 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
- Email: info@londonpoliticalsummitawards.org
For privacy requests, please contact us at the email above, marking your message “Data protection” and describing your enquiry so we can respond efficiently.
2. Scope
This policy applies to information collected through this website and related programme operations that connect to the same systems (for example contact messages and event registrations submitted here). It does not cover third-party sites we link to; their policies apply instead.
3. Personal data we collect
Depending on how you use the site, we may process the following.
3.1 Contact form
When you submit the contact form (where enabled), we collect:
- Your name
- Your work email address
- The subject you select from the fixed list: Delegate passes, Speaking / content, Sponsorship, Press
- The content of your message
A technical anti-spam field may be present in the form; it is not intended for human use and is not stored as personal data when left blank.
3.2 Event registration
When you register interest or attendance for an event through this site (where enabled), we collect:
- Full name (as provided)
- Email address
- Country
- Participant type (one of: delegate, vip, speaker, sponsor, media, guest)
- Phone number (if you choose to provide it)
- Organisation (if you choose to provide it)
- Job title (if you choose to provide it)
- Technical identifiers linking your registration to the selected programme (for example the event reference used by the form)
A technical anti-spam field may be present; it is not intended for human use and is not relied on when left blank.
3.3 Programme operations sign-in (authorised users only)
Authorised staff who access the operations area sign in through our authentication provider. In that context we process account-related data required for authentication and access control (such as email address and session/security data managed by the provider), and operational records that staff create or update in the system (for example events, registrations, sponsorship records, or contact message handling), which may include personal data about delegates, partners, or other contacts entered in the course of programme administration.
3.4 Browsing and technical information
Like most websites, hosting and infrastructure may automatically process technical information such as IP address, browser type, device identifiers, date/time of requests, and pages requested. We use this information for security, reliability, and aggregate understanding of how the service is used. This site does not load third-party advertising or audience analytics scripts based on the current implementation.
4. Why we use your data (purposes and lawful bases)
We use personal data for purposes that include:
- Responding to enquiries and running the programme (for example handling contact messages and registrations). Lawful bases may include performing steps at your request before entering into a contract, performing a contract, and legitimate interests in operating a professional summit and outreach platform, balanced against your rights.
- Securing the website and operations area, fraud prevention, and troubleshooting. Lawful basis: legitimate interests and, where applicable, legal obligations.
- Compliance with law (for example tax, accounting, or regulatory requirements where they apply). Lawful basis: legal obligation.
We do not sell your personal data. We do not use automated decision-making or profiling that produces legal or similarly significant effects solely by automated means for the features described in this policy.
5. Recipients and processors
We use trusted service providers to host and operate the site and related databases and authentication. Personal data may be processed by:
- Our database and authentication provider (currently Supabase), which stores and secures data you submit through configured forms and staff workflows.
- Our hosting and deployment provider (for example Vercel or an equivalent), which processes technical logs and serves site content.
Those providers act on our instructions and under contractual commitments where required by law. We may also disclose information if required to do so by law or in connection with legal claims.
6. International transfers
Some providers may process data outside the United Kingdom. Where that happens, we rely on appropriate safeguards recognised under UK data protection law (such as the UK International Data Transfer Agreement, UK Addendum, or adequacy regulations), as applicable to the services in use at the time.
7. Retention
We keep personal data only for as long as needed for the purposes above, including to manage the programme, evidence bookings and communications, meet legal or regulatory requirements, and resolve disputes. Retention periods vary by record type; contact us for more detail about a specific interaction.
8. Security
We implement appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, or alteration. No method of transmission over the internet is completely secure; please use strong passwords for staff accounts and keep credentials confidential.
9. Your rights
Under UK data protection law you may have rights including: access, rectification, erasure, restriction of processing, objection to processing based on legitimate interests, data portability (where applicable), and the right to withdraw consent where processing is based on consent. You may also lodge a complaint with the UK Information Commissioner’s Office (ico.org.uk).
To exercise your rights, email info@londonpoliticalsummitawards.org with “Data protection” in the subject line. We may need to verify your identity before responding.
10. Cookies and similar technologies
Where you use programme operations sign-in, strictly necessary cookies or similar storage may be used by our authentication provider to maintain your session and protect the service. For general browsing of public pages, use of cookies is minimal and focused on delivery and security of the site. You can control cookies through your browser settings; blocking strictly necessary cookies may affect sign-in functionality.
A dedicated list of purposes and categories is in our Cookies policy.
11. Changes to this policy
We may update this policy from time to time. The “Last updated” date at the top will change when we do. Material changes may also be highlighted on the site where appropriate.
Website terms of use are set out in our Terms of service.